Financial Support

We offer financial support for several kinds of visitors to the UF Special Year in Logic. Below we delineate various categories under which we expect to offer support and the procedures which must be followed in order to received it.

Categories of support

1. Workshop participants. We expect to be able to pay local expenses for many participants.

2. Long-term visitors. You may consider a visit of week, month or semester duration. Typical levels of support will be $1000 for week visits, $2000 for month visits, and $5000 for a semester visit.

3. Special opportunities. Special funds are available for graduate students, women, and participants from the Southeast. The southeastern region is defined to include the following states: Alabama, the Carolinas, Florida, Georgia, Louisiana, Mississippi, and Tennessee. At this time it seems unlikely that we can support graduate students coming for the whole term.

4. History Lecturers. We invited several individuals to give special lectures in the course of the year, such as Mathematics History lectures. A typical support for the speaker is $500, and it is understood that it will be combined with one of the previous kinds of support.

Procedures

The steps necessary to apply for and receive financial support are the following.

1. E-mail an application message to logicyear@clas.ufl.edu. The message should contain: your name and affiliation, the time and focus of your visit, and in the case of graduate students we must receive a brief recommendation letter, typically from your advisor. If you are a major invited speaker as in the item (1) above, you can skip this step.

2. Once you are approved for support, download the Visitor Information Form (pdf), fill it out and send it immediately to our secretary (see below). The Visitor Information Form should reach Margaret a minimum of 10 days before your arrival; she cannot pre-authorize reimbursement (required prior to your arrival), book a room for you or arrange for a car rental until she has put you in the university reimbursement system using the information from this form. You can only be reimbursed for up to the amount pre-authorized.

   Margaret Somers
   P.O. Box 118105
   Gainesville FL 32611-8105 U.S.A.
   email: margaret@math.ufl.edu
   phone: (352) 392-0281 x 239
   fax: (352) 392-8357

3. Receipts are required for reimbursement for all items except (1) meals, (2) direct billed loding, (3) direct billed car rental. Make sure Margaret gets your receipts and is kept informed about your expenses.

4. If your support includes lodging and you would like to stay at one of the conference hotels that offer direct billing (Holiday Inn- across from campus, Reitz Union or Rush Lake Motel) please contact Margaret Somers (margaret@math.ufl.edu) with the name of the hotel and the dates of your stay so that she can make the reservation and arrange for the bill to be sent directly to the Department of Mathematics. The Logic Year Organizing Committee recommends the hotels that offer direct billing; refer to the lodging information section for more information about these and other hotels.

5. To have your support include car rental, Margaret must issue and mail an ACTO to you. The State of Florida will only reimburse for a compact car and will not cover the additional insurance. To issue an ACTO requires a minimum of one week after Margaret receives the following information: name, address, pickup site, date of pickup, return site, return date. The time for you to receive it after it has been mailed depends on your location, but the whole process typically takes a minimum of two weeks.

6. After you arrive, you must stop by Margaret's office (Little Hall 358) to sign the necessary expense form. If you want to be reimbursed on the spot, you must be ready to surrender the originals of your receipts at that time. Otherwise, you send Margaret your receipts after your return and she will send you the reimbursement check.

Please follow the above procedure carefully. The Special Year will stretch our secretary resources to the breaking point, and without your cooperation we will be lost.

Questions? Contact us at logicyear@clas.ufl.edu